Procurement plays a pivotal role in business success, accounting for a significant portion of expenses in most organizations. Odoo 18’s Purchase App introduces a suite of advanced features designed to optimize purchasing workflows, enhance vendor collaboration, and streamline cost management. From automated returns and digital procurement tools to enhanced RFQ management and advanced reporting, these updates empower businesses to save time, reduce costs, and improve supply chain efficiency. Discover how Odoo 18 Purchase App revolutionizes procurement processes and drives smarter decision-making.

1. Streamlined RFQ Management

Save time with improved Request for Quotation (RFQ) tools:

• Batch Cancellation: Cancel multiple RFQs in one click instead of manually handling each one.

• RFQ Merging: Combine multiple RFQs for the same vendor into a single purchase order (PO).

These features reduce administrative tasks and speed up procurement workflows.

2. Vendor Portal Enhancements

Strengthen supplier relationships with the updated Vendor Portal:

• Direct Communication: Vendors can accept RFQs or send messages directly through the portal.

• Manual Finalization: Maintain control by confirming changes manually, even after vendor acceptance.

This portal ensures smooth collaboration with suppliers while preserving flexibility.

3. Automated Return for Exchange

Simplify returns with new automation tools:

• Two-Step Transfers: Automatically create two transfers—one for returning damaged goods and another for receiving replacements.

• Integrated Workflow: Link returns directly to the original purchase order.

This streamlined process minimizes errors and reduces time spent on handling returns.

4. Purchase Templates for Recurring Orders

Make repeat purchases effortless with templates:

• Recurring Order Templates: Save frequently ordered items, quantities, and prices for quick reordering.
• Editable Fields: Modify template details when creating new RFQs or purchase orders.

This feature eliminates repetitive setup and ensures consistency in recurring orders.

5. Currency Comparison for Global Vendors

Enhance cost management with real-time currency conversions:

• Currency Conversion: Automatically display vendor quotes in your company’s base currency.

• Cross-Vendor Comparison: Compare costs from multiple vendors, factoring in exchange rates.

This tool ensures accurate pricing analysis for international procurement.

6. Digital Procurement Automation

Odoo 18 takes digital procurement to the next level:

• Automated PDF Parsing: Extract and process data from vendor PDF quotes or invoices.

• Bill Matching: Match purchase orders and invoices automatically for faster reconciliation.

These tools digitize paperwork and reduce manual data entry, saving time and improving accuracy.

7. Advanced Reporting and Dashboards

Make data-driven decisions with improved analytics:

• Detailed Insights: Monitor lead times, vendor performance, and cost breakdowns.

• Customizable Dashboards: Tailor views to highlight the metrics most relevant to your team.

These analytics empower businesses to optimize procurement strategies and control expenses.

The updates in Odoo 18 Purchase App focus on efficiency, automation, and better supplier collaboration. By simplifying workflows, enhancing communication, and providing actionable insights, it ensures businesses can reduce costs while maintaining high-quality procurement standards.

Procurement doesn’t have to be complicated. With Odoo 18 Purchase App, businesses can automate key tasks, improve vendor relationships, and make smarter purchasing decisions.